BarCampMadison3 is in the planning stage.
BarCampMadison2
Attendance Goal: 50-75
Join ongoing discussion on the Google Group.
January planning meeting information here.
July planning meeting information here.
Where is the event?
Extra Bold Portfolio School
121 S Pinckney St
Madison, WI53703
(608) 250-9253
Google Map
When is the event?
- July, 26-27th 2008
- Social beforehand at Lothlorien
Key Roles
Sponsor Wrangler Team (Scott to head)
- List of sponsors
- Sponsorship Guidelines (what's allowed: $200-$500, or stuff, or services without limit)
- Sponsor letter / kit ( http://barcampmilwaukee.com/Sponsorship-FAQ )
- Collect media from sponsors for logos, etc.
- Return physical sponsor media to sponsors
- Sends sponsor kits
- Followup with sponsors
- Collect money
- Issue receipts if necessary
- Send thank you
- Coordinates press and media releases.
- Ensure that website reflects facts of the event and sponsorship
Food Czar (Abraham to head)
- arranged and coordinates food and drink
- Potlach management
- Coordinate donated food receipts, thank yous, pickups, deliveries
- Overall garbage cleanup and trash detail
- Food suggestion list: BarCampMadison2Food
Design Metaperson (Ben and Jen to head)
- Stickers
- Programs
- Map of the layout of the place
- (IN PROGRESS, see Flickr Group) Logo image (sustainable scalable logo)
- Buttons
- T-Shirts
- Room Signs
- Sponsor signs
Wifi / LAN Guru (Shane, Eric )
- Secure the last mile of everything
- Provide "a fifteen" per "one hundred" jobbers
- provide 500 ip addresses
- Ongoing management of connectivity throughout the event
- Firewall to the internet, NAT.
- "Wall of Shame" :)
RFID Tracking ( Shane )
- RFID chips for all badges
- RFID tracking system to show who's where and such.
- I'm asking some associates who have asked me to show a system like this before but I didn't have a venue.
Venue Viceroy (Blake)
- Registration at the event/admissions
- Tracking attendance counts
- Safety, security with overnight
- Setting up the agenda board/space/wall
- Designating sleeping area/work areas
- liason with the event venue owners
- responsible for making space available
- returning space to its original configuration afterwards
- Send thank you to venue owner
Who to Invite
- High tech happy hour
- Raven the game company 608-833-5791
- The jellyfish guy
- The Videogame companies in Madison
- Sandbox
- Whoever organized GeekCon
- UW Comp Sci
- Highschool tech classes
- Magnet
- MATC herzing, et al.
- Design companies in town
- Design Madison
- Mad Railers
- PHP Group
- Entrenreur's Network
- UW Extension
- University students in the small business learning centers
- Small business administration
- Score
- Accelerate Madison
- Video Game Companies
- IDGA
- Barcampers from past events
- Geek Con
- Chamber of Commerce
- Everyone in the 608 area code
- 2600
- PERL Mongers
- Mad Lug
- Madison Java User Group
- Capital Java User Group
- GLS Crew (Serious Games)
- LAN Party groups
- Housing co-ops
- ARts groups
- Model train people
- Artsbuild
- WAR gamers
- Flickr groups
- Photo groups
Who else needs to be involved with planning?
What are the next steps and who is taking them?
[DONE 12/07] *Ben will send the description, vision, mission etc. to Ayla Annac (ayla.annac@uwex.edu) using the materials here (http://barcampmilwaukee.com/presskit )
- Blake will coordinate booking venue